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Where we rely on your consent you have the right to withdraw this consent at any time by contacting us.  Full contact details can be found at the beginning of this notice.

Legitimate Interests - Where the processing of personal data is based on our Legitimate Interests, it is generally where individuals would expect us to use their information in this way.  It is also to improve on our service, security and prevent fraud or illegal activity in favour of the wellbeing of our members.

Who we share your information with? 

From time to time we may share your personal information with other companies in the Revitalise Group or with the following third parties for the purposes set out above:

• Other third parties who process data on our behalf such as software providers, Payment Services Providers or Admin Support
• Contact details only with Revitalise members you have met or been introduced to at an event
• Accountants
• Data Processors such as scheduling management and Cloud Services
• Auditors, Legal and Professional Advisors
• Specialist Experts for example website operators, Marketing Companies
• Fraud detection Agencies
• Police and Law Enforcement agencies where reasonably necessary for the prevention or detection of crime
• Debt Collection Agencies
• Selected Third Parties in connection with the sale, transfer or disposal of our business

International data transfers

Although we don’t process your information outside of the UK or EEA, with today’s modern technology including Cloud Storage and software such as Microsoft, some recipients of your personal data can be located outside your country or have offices in countries where data protection laws may provide a different level of protection than the laws in your country.  

Where this is the case, we make sure that additional safeguards are in place such as ensuring that those countries have a decision of adequacy or have included standard contract clauses in their terms to support the protection of your data.

Automated decision-making or Profiling 

We do not process personal data for automated decision making or profiling

How Long do we keep personal data for?

We will retain personal data in accordance with legal and regulatory requirements and for no longer than is necessary to fulfil the purposes set out in this privacy policy.  We maintain and review a detailed retention policy which documents how long we will hold different types of data.  The time period will depend on the purpose for which we collected the information and is never on an indefinite basis.  Subsequently, we will delete your personal data in accordance with our data retention and deletion policy or take steps to properly render the data anonymous, unless we are legally obliged to keep your personal data longer (e.g. for tax, accounting or auditing purposes). 

The following details the criteria used to establish the retention period set out within our policy.

Where it is still necessary for the provision of our Services

This includes the duration of any contract for services we have sold to you and for a period of 24 months after the end of any subscription or membership with a view to maintaining and improving the performance of our products, keeping our systems secure, and maintaining appropriate business and financial records.  Most of our retention periods are determined on the basis of this general rule.

Where required by Statutory, contractual or other similar obligations

Corresponding storage obligations may arise, for example, from laws or regulation. It may also be necessary to store personal data with regard to pending or future legal disputes.  Personal data contained in contracts, notifications and business letters may be subject to statutory storage obligations depending on national law.

Your Rights as a data subject  

As a data subject, you have rights in relation to your personal data.  These are:

The Right to Access – You have the right to request details of personal information held or processed and to copies of this data.  We do not usually charge for this service.

The Right to Rectification – You have the right to request that any information be corrected that you believe is inaccurate or to complete any information that you believe is incomplete.

The Right to Erasure – You have the right to request that we erase your personal information under certain conditions

The Right to Restrict Processing – You have the right to request that we restrict the processing of your personal data under certain circumstances

The Right to Object to Processing – You have the right to object to our processing of your data, under certain conditions.

The Right to Data Portability – You have the right to request that we transfer the data that we have collected to another organisation or directly to you, under certain conditions.

You also have the Right to Withdraw Consent where you have previously provided this at any time.  To do so, please contact:  Name, address to withdraw consent.

To exercise any of these rights, please contact us using the details at the beginning of this notice.

We encourage you to come to us immediately with any feedback or complaints.  You also have the right to complain to the Supervisory Authority.  In the UK, where you wish to report a complaint or feel that we have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office at: 

Information Commissioners Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline: 0303 123 1113

Online Enquiries: https://ico.org.uk/global/contact-us/

Contractual Obligations and Consequences

In some circumstances, the provision of personal data is partly required by law (for example, tax regulations, legal obligations) or can also result from contractual provisions.  This means that it may sometimes be necessary to conclude or fulfil a contract, that the personal data be provided.  In those circumstances where the data is not provided or where certain rights are exercised, (Erasure, Object) there is a possible consequence that the contract could not be fulfilled or concluded and your membership may be cancelled.  In such an event refunds would not usually be provided.

Cookies & Similar Technologies 

When you visit our Digital Business Card, we use cookies and similar technologies to provide you with a better, faster and safer user experience or to show you personalised advertising. Cookies are small text files that are automatically created by your browser and stored on your device when you visit or use the Website. 

For full information on our use of cookies and how to manage them, please see our Cookie Policy 

External Links

When clicking on external links via our website, where you find us via social media platforms, or where you register or sign up to event platforms please remember, we have no control over the privacy settings on these domains, so please review the privacy information on those sites and set your preferences in line with their own policies and cookie controls separately.

Networking

We do not record networking events without prior consent of all attendees.  Where you attend any virtual event your image and name will be visible to other attendees.  Video / Webcam images are optional and can be disabled by you at any time.  You also have the option to amend how your name appears should you choose to anonymise this. 

Where you collect details of attendees or information shared via chat functions, please remember that you are responsible for and must comply with both the GDPR and the PECR (Privacy and Electronic Communications Regulations) in relation to any processing you intent to carry out using these details including any intended marketing of your services.

Data security

We aim to protect your personal data through technical and organisational security measures to minimise risks associated with data loss, misuse, unauthorised access and unauthorised disclosure and alteration. 

We store customer records on devices which have controlled and restricted access.  We operate records management and Information security policies which detail physical security, security monitoring, access control and password security measures.  We also maintain and use anti-virus and malware software and firewalls at all times.

Changes to our Privacy Notice

All businesses change from time to time.  At Revitalise Connecting People Limited, we keep our Privacy Notice under regular review.  This Privacy Notice was last updated on 5 ^th January 2021.